Privacy Policy for Agallas Cares

Effective Date: July 27, 2026

1. Introduction

Agallas Cares (“we,” “us,” or “our”) is a nonprofit organization committed to strengthening communities through civic engagement, youth empowerment, and community-driven events. We respect your privacy and are committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register for our programs, attend our events, or otherwise interact with us. It applies to all users, participants, donors, and visitors.

By using our website or participating in our programs and events, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

We collect personal information that you voluntarily provide to us when you interact with our Services. The types of information we may collect include:

Identifiers: Name, postal address, email address, phone number, and date of birth (for program eligibility).
Program Information: Registration details for events, workshops, or programs, including any special accommodations or dietary needs you disclose.
Emergency Contact Information: Name and phone number of an emergency contact, particularly for youth programs.
Demographic Information: Information you choose to provide, such as age, gender, or interests, to help us tailor our programs.
Donation Information: If you make a donation, we may collect your payment information, which is processed securely by our third-party payment processors. We do not store full payment card numbers.
Communications: Records of your correspondence with us, including emails and messages sent through our website.
Photographs and Videos: Images or video recordings taken at our events and programs for promotional, archival, or reporting purposes .
Automatically Collected Information: When you visit our website, we may automatically collect certain information about your device and browsing actions, such as your IP address, browser type, pages visited, and time spent on the site. This may be collected through cookies and similar tracking technologies.

3. How We Use Your Information

We use the information we collect for various purposes, including:

To Provide and Manage Our Services: To register you for programs and events, communicate with you about schedules and updates, and ensure a safe and positive experience.
To Fulfill Our Mission: To measure the effectiveness of our programs, report to funders, and improve our community initiatives.
To Communicate With You: To send you newsletters, event invitations, donation appeals, and other information that may be of interest to you. You may opt out of these communications at any time.
For Donor Management: To process donations, issue receipts, and maintain accurate records.
For Safety and Compliance: To ensure the safety and well-being of participants, particularly minors; to comply with legal obligations; and to enforce our Terms of Service .
For Promotional Purposes: To use photographs, video recordings, and testimonials in our promotional materials, such as on our website, social media, and in brochures, with appropriate consent or opt-out mechanisms .

4. How We Share Your Information

We do not sell or rent your personal information. We may share your information in the following limited circumstances:

Service Providers: We may share information with third-party service providers who perform services on our behalf, such as email delivery, donation processing, website hosting, and event management. These providers are contractually obligated to protect your information and only use it for the purposes we specify.
Legal Compliance: We may disclose information if required by law, court order, or governmental regulation, or if we believe disclosure is necessary to protect the rights, property, or safety of Agallas Cares, our participants, or others.
With Your Consent: We may share information with your explicit consent or at your direction.

5. Children's Privacy

Agallas Cares is committed to protecting the privacy of children. Our website and programs may be accessed by or directed toward youth. We recognize the need to provide additional privacy protections for children under the age of 13 .

Parental Consent: We do not knowingly collect personal information online from children under 13 without verifiable parental consent. For any youth program requiring registration, we will obtain consent from a parent or legal guardian before collecting personal information.
Limitation on Collection: We limit the collection of personal information from children to what is reasonably necessary to participate in the program.
Parental Rights: Parents have the right to review their child’s personal information, request its deletion, and refuse further collection or use. To exercise these rights, please contact us using the information in Section 9.

6. Photography and Video Recording

At our events and programs, we often take photographs and video recordings to document our activities and promote our mission.

Consent: By attending an event or program, you acknowledge that you may appear in such media. We will make reasonable efforts to inform you of photography and to obtain consent where appropriate, especially for close-up images of children and vulnerable individuals.
Opt-Out: You may opt out of having your image used in promotional materials. Please inform us at the time of registration, speak to event staff, or contact us at [Your Contact Email]. For children, a parent or guardian must provide this indication.
Use: Photographs and video recordings may be used on our website, in social media, in printed materials, and for reporting to funders .

7. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your experience and analyze site traffic.

What Are Cookies: Cookies are small data files stored on your device that help us remember your preferences and understand how you use our site.
Your Choices: Most web browsers allow you to control cookies through their settings. You can set your browser to refuse cookies or to alert you when cookies are being sent. However, some parts of our site may not function properly without them.
Third-Party Analytics: We may use third-party analytics tools, such as Google Analytics, to help us understand website traffic. These tools may use cookies to collect information about your interactions with our site.

8. Data Security

We implement appropriate technical, physical, and administrative measures to protect the security of your personal information against unauthorized access, disclosure, alteration, and destruction . These measures include restricted access to sensitive data, secure storage of digital and physical records, and regular review of our systems.

While we strive to protect your information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.

9. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information, including:

Access: The right to request a copy of the personal information we hold about you.
Correction: The right to request that we correct any inaccurate information.
Deletion: The right to request that we delete your personal information, subject to legal and operational requirements (e.g., tax record retention for donations).
Opt-Out: The right to opt out of receiving marketing communications and to withdraw consent for the use of your image in promotional materials.

To exercise these rights, please contact us using the information in Section 10.

10. Third-Party Links and Services

Our website may contain links to third-party websites, such as social media platforms, partner organizations, or donation processors (e.g., Givebutter). We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated version will be indicated by a new “Effective Date” and posted on our website. We encourage you to review this policy periodically for any changes. Your continued participation after such changes constitutes your acceptance of the revised policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at: